Professional Concerns communication and follow-up process
General information
Faculty are expected to participate in ongoing monitoring and evaluation of candidates'
academic achievements, dispositions and professional development and take steps to halt
behaviors that are problematic. Isolated episodes of problem behavior or patterns of
behavior warrant more formal methods than one-on-one conversations with the candidate,
faculty are encouraged to follow the following process. Students can
appeal to the Professional Education Review Board at any point in the process.
Levels
- Informal - discussion initiated by faculty and requires
no formal documentation
- Advisory - discussion initiated by faculty, Communication
of Concern form completed and sent to candidate, faculty advisor, the department chair
and the Dean's office.
- Remediation - in conjunction with candidate, full department
meeting to develop student assistance plan. Faculty advisor and department faculty notified.
Dean's office notified as necessary.
- Non-continuance - suspension of training, failure of course
and if required, dropped from the program. Student assistance plan developed and implemented
in order to reapply for program admission.
Communication Process
- Faculty reports on website at
https://secure.mnsu.edu/coe/concerns/login.aspx.
- Professional Ed Coordinator sends letter to the student with a copy to the advisor,
department chair, and the person reporting the concern.
- Department action-individual meeting with faculty who filed the concern or advisor
or for more serious concerns a department committee (Professional
Concerns Committee). Committees should be set at 2-4 members with additional ad hoc member
who is involved in the situation.
Note: the committee may meet first without the student present
for background information.
Follow-up Process
- A follow-up letter outlining the concern in detail; and when appropriate, a student
assistance plan remediating the concern is sent to the student with a copy to Professional
Ed Coordinator and to the advisor.
- A follow-up check on the progress of the student assistance plan should be done first
at 4-6 weeks and again later. The faculty responsible for the follow-up will be named in
the student assistance plan.
- A final follow-up letter when the student assistance plan is resolved should be sent
to the student and copied to Professional Ed Coordinator for professional concerns website
tracking and to the advisor.
For Further Information
Faculty Responsibility
- Be aware of dispositions
- Report concerns in timely manner
- Maintain record of reported students
- Follow up on concern ensuring that issue is resolved
